BUSINESS

Free Invoice Template

Professional PDF invoice for freelancers, contractors, and small businesses. Customize in seconds.

INVOICE

#INV-2026-001

Your Business

hello@business.com

Bill to: Client Name

Date: April 11, 2026

Service description$500

Additional work$200

Subtotal$700

Tax (10%)$70

Total$770

Customize in editor Open blank editor

✅ Free — no signup

✅ Editable line items

✅ Auto-calculated totals

✅ Add your logo

✅ Download as PDF

What's included in this invoice template

Header: Your business name, logo, address, contact info
Invoice number & date: Unique identifier and issue date
Client info: Bill-to name, address, and contact
Line items table: Description, quantity, rate, amount
Subtotal, tax, total: Auto-calculated sums with configurable tax rate
Payment terms: Net 30, Net 15, Due on receipt, etc.
Notes section: Bank details, thank you message, or terms

How to use this invoice template

Click Customize in editor to open the template in Konomic's PDF editor.
Replace the placeholder text with your business name, logo, and contact details.
Enter your client's information in the Bill To section.
Add line items: service description, quantity, unit price. Totals update automatically.
Set your tax rate if applicable, and review the final total.
Add payment terms and any notes (bank details, thank-you message).
Click Download PDF to export the final invoice, or use Sign Request to email it for approval.

Invoice best practices

Use sequential invoice numbers — makes tracking easier for you and your accountant
Include clear payment terms — "Net 30" means payment is due within 30 days of the invoice date
Specify accepted payment methods — bank transfer, PayPal, Stripe, etc.
Add late payment policy — e.g., "1.5% monthly interest on balances over 30 days past due"
Include tax ID or VAT number if required in your jurisdiction
Keep a copy — save each sent invoice for 3-7 years for tax purposes

Invoice template FAQ

Is this invoice template legally valid?

Yes. An invoice is a commercial document — as long as it contains the required information (your details, client details, itemized amounts, total, date), it's legally valid in most jurisdictions. Some countries require specific fields like VAT number or tax ID — check your local regulations.

Can I use this template for international clients?

Yes. For international invoicing, specify the currency clearly (e.g., "USD" or "EUR"), mention applicable taxes or VAT, and include your bank's SWIFT/IBAN if you accept wire transfers.

Do I need to charge sales tax or VAT?

It depends on your location and business structure. In the US, sales tax rules vary by state. In the EU, you generally charge VAT unless the client is a VAT-registered business in another EU country (reverse charge). Consult a local accountant for specifics.

Can I send this as an electronic invoice?

Yes. Most countries accept PDF invoices as valid electronic invoices. For certain jurisdictions (e.g., Italy, Mexico), you may need structured e-invoices in specific XML formats — in that case, use a dedicated e-invoicing service.

Start invoicing in 2 minutes

Free template, free editor, free download. No signup required.

Customize invoice template

Related templates