BUSINESS

Free Business Letter Template

Formal business letter format for cover letters, inquiries, and official correspondence.

Your Name

123 Your Street

City, State ZIP

email@example.com

April 11, 2026

Recipient Name

Company Name

Company Address

Dear Mr./Ms. [Last Name],

I am writing to inquire about...

In my previous role, I successfully...

I would welcome the opportunity...

Sincerely,

Your Signature

Your Printed Name

Customize in editor Open blank editor

✅ Standard block format

✅ Letterhead space

✅ Recipient + date fields

✅ Signature block

✅ Works for cover letters

Common uses for this template

Cover letters — for job applications, paired with a resume
Formal inquiries — requesting information from businesses
Complaint letters — formal grievances to companies
Resignation letters — notifying your employer
Recommendation letters — endorsing colleagues or students
Business proposals — formal introductions to partners
Thank-you letters — after interviews or business meetings
Legal notices — formal written notifications

Business letter structure

Your contact info — name, address, phone, email (top right or top left)
Date — formal format: "April 11, 2026" or "11 April 2026"
Recipient's info — name, title, company, address
Salutation — "Dear Mr./Ms. [Last Name]," or "Dear Hiring Manager,"
Opening paragraph — state your purpose clearly in 1-2 sentences
Body — provide details, arguments, or information (1-3 paragraphs)
Closing paragraph — summarize, call to action, or thank you
Sign-off — "Sincerely," "Best regards," "Respectfully,"
Signature — handwritten (or digital) + printed name

Writing tips

Keep it under one page — business letters should be concise
Use professional tone — avoid slang, contractions, or casual language
Be specific — include dates, names, reference numbers where relevant
Proofread twice — typos undermine credibility in formal letters
Use active voice — "I appreciate your time" beats "Your time is appreciated"
Sign physically or digitally — use Konomic's signature tool for digital signing

FAQ

Block format vs modified block?

This template uses block format — everything is left-aligned, which is the most common modern style. Modified block format right-aligns the sender info and date, which is more traditional but less common today.

How do I handle an unknown recipient?

If you don't know the name, use "Dear Hiring Manager," or "Dear [Department] Team,". Avoid "To Whom It May Concern" which feels impersonal. Try harder to find the actual name on LinkedIn or the company website.

Should I sign by hand or digitally?

For PDFs sent electronically, a digital signature is standard and professional. Use Konomic's built-in signing tool to draw or type your signature. For printed letters, a handwritten signature above your printed name is traditional.

Can I use this for cover letters?

Yes, this is an ideal cover letter format. Pair it with the resume template for a complete job application package.

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